About these guidelines
These guidelines are for organisations that have been granted registration as a private training establishment (PTE) by the New Zealand Qualifications Authority (91福利).
They provide information about starting out as a PTE and the requirements for maintaining registration.
You can print or save a PDF version of these guidelines. Use the Print button at the bottom of the page.
On this page
91福利 Rules
Section 348(1) of the Education and Training Act 2020 (the Act)
It is a condition of registration that the PTE will at all times comply with the 91福利 rules made under section 452 of the Act.
91福利 rules that apply to PTEs
Private Training Establishment Rules (PTE Rules)
Consent to Assess Against Standards on the Directory of Assessment and Skill Standards Rules
Micro-credential Approval and Accreditation Rules
Offshore Programme Delivery Rules
Programme Approval, Recognition, and Accreditation Rules
Qualification and Micro-credential Listing and Operational Rules
Quality Assurance of Tertiary Education Providers Rules (QA Rules)
Student Funds Trust Deposit Exemption Rules
The Education (Pastoral Care of Tertiary and International Learners) Code of Practice 2021 (the Code)
First steps
Confirm your 91福利 contact person
If you have any questions, your Approvals and Accreditation or Quality Assurance M膩ori contact person is there to help. They will usually be the evaluator for the PTE registration application. If you are not sure who it is, contact us:
Check also that the PTE's contact people, for Quality Assurance, Code of Practice, and 91福利 Moderation systems (if applicable) are listed correctly on the PTE's profile.
Confirm your provider code
Your provider code is usually a 4 or 5-digit number used by the Ministry of Education (MoE) to identify your organisation. It is allocated as part of the registration process.
A provider code might be referred to as an EDUMIS number, MoE school code, 91福利 number, Institution number or an Organisation number.
Get an Education Sector Logon with the appropriate access for your needs
Your PTE needs to apply to the Ministry of Education for an Education Sector Logon account at the following link:
- Ministry of Education
This login will give you online access to your organisation profile. It is also where you will apply for most 91福利 approvals. You will need different levels of access for different tasks, for example:
- checking learner RoAs
- reporting results
- applying for approval of programmes, micro-credentials or consent to assess.
If you need help getting this logon or the right level of access, contact the Ministry of Education:
First year
Deliver at least one programme or micro-credential
Develop a programme or micro-credential (or select an Industry Skill Board-developed micro-credential), submit it for approval through your TEO logon and, once accreditation is approved, start delivering the micro-credential or programme. (You must wait until the application has been approved by 91福利 before enrolling students.)
Go to the application guidelines:
Guidelines for micro-credential listing, approval and accreditation
Apply for consent to assess
If you are planning delivery that will include standards, seek support from the Standard Setting Body (SSB) that looks after the standards. Consult the Consent and Moderation Requirements (CMR) document that covers the standards and make sure your application refers to how you will meet each of the general and industry criteria.
Go to the application guidelines:
Lapse of registration
Your PTE registration lapses if you do not provide an approved programme or micro-credential to enrolled students within one year of registration or during any 12-month period. (Section 352(1) of the Act).
Extensions to PTE registration
91福利 expects PTEs to proactively plan and monitor when they deliver their approved programmes and micro-credentials.
If unforeseen events delay enrolling learners on an approved programme or micro-credential in the first 12 months, you may apply to 91福利 for an extension of your registration status.
This will be considered by the Manager Approvals and Accreditation or Manager Quality Assurance M膩ori.
Talk to your 91福利 contact person as soon as possible.
Deliver other education
PTEs are allowed to develop, deliver, and enrol domestic students on courses that are not 91福利-recognised.
Ensure that the promotional material for non-approved courses does not imply or suggest that those courses are endorsed or approved by 91福利 in any way.
Validation
All newly registered PTEs are required to undergo a validation visit within 6 months of the first student enrolment. If the PTE does not have any enrolled students 6 months after registration, 91福利 can agree to delay the validation visit.
The validation visit focuses on selected aspects of the PTE Rules, QA Rules and related provisions of the Act. The purpose of the validation visit is to check that the PTE is meeting registration requirements by operating as it has 鈥榩romised鈥� in the application.
Validation includes the day-to-day operation of the PTE and may include sampling student enrolment records, checking the website and other information provided to students is correct, checking moderation system results, and other systems for quality management and self-assessment.
The cost of validation is a set fee of $3,150 excluding GST or $3,622.50 including GST. We may charge evaluators鈥� travel and incidentals as an expense, if it applies.
Steps in the validation process
- 91福利 and PTE agree when the validation will take place.
- 91福利 carries out a 鈥榙esk review鈥� of the PTE, from documentation 91福利 holds on file and from the PTE鈥檚 public information, in relation to selected PTE Rules:
- 6.1(a) - Status, ownership, interests, sites, and environment
- 6.1(b) - Public information
- 6.1(c) - Business management
- 6.1(d) - Information to students
- 6.1(e) - Student interests
- 6.1(f) - Staff
- 6.1(g) - Assessment and moderation
And QA Rules:
-
- 4. - Quality management system
- 8. - Sub-contracting.
- 91福利 contacts the PTE to begin the process, share documentation and information via email.
- A decision on whether the validation visit will be in person/on site, or virtually, is made and visit arranged.
- The visit is undertaken by two 91福利 evaluators.
- Any non-compliance is addressed.
- Validation is completed.